TELEPHONES, TEXTING AND CONTACTS
When I look at the contact list in my telephone, I see names of contractors, vendors, former co-workers, sales managers from various venues, attorneys and other professionals. I never delete a contact from my database unless I had a bad experience and wouldn’t work with them again. I’ve been amazed at how many times someone from the past has become a useful resource for the talents and expertise either they or their acquaintances can bring to the table. I gather as many different contact options as I can about each individual – home phone, cell phone, email address, physical address, business phone and social media contact information. I also recommend entering a few notes in the contact file about the person and their expertise; you’ll be glad you did a few years down the road.
There’s nothing like making a one-on-one phone call with a member of your planning team when you need to ask a specific question or need to have a prolonged conversation in order to get a detailed update on their action items. Phone calls can be time-consuming when you’re reaching out to a number of individuals, but it is definitely a more personal way to communicate when necessary.
Texting is also a great tool when you need immediate input on a critical issue. Statistics show that over 95% of texts get read, and 90% of texts are responded to, so it’s clear that sending a text is probably your best chance of getting a rapid response. Use group texting to send out a quick message or meeting reminder. One caution – be sure that your team members have a phone plan that supports frequent texting.
Next – How Event Planning is like Bull-Riding!?!
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